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Excel will create a schema based on the xml source data” – you may ignore this message, Excel expects an XSD validation schema, but it will accept your xml file, and it will automatically create a schema based on the structure found on xml file)Īfter adding the xml source, the mapping is very easy: simply drag xml fields to the corresponding worksheet cells. xml file exported in step 2 (you will receive an error message like: “ The specified xml source does not refer to a schema. At the bottom of this panel, you should see the XML Maps button click on it, the XML Maps dialog window is now open choose Add and browse for that. (press the XML Maps button, select the Map and click Delete.)įrom the Develover tab in Excel, click on Source Button, this should open the XML Source panel. Here we are at the last step, I’m sure you’ll find it as easy as the previous steps…įirst, you should delete the existing XML map from the downloaded file, this way you can practice the following steps.

That was easy 🙂 Now, let’s see the last step: Step 3: Map the XML file to Excel sheet

From Form Tab-Export-To A New File, export form data in xml format.

To Extract the XML structure of the PDF Form using Foxit Reader:

From Tools-Forms-Manage Form Data-Export Data, export form data in xml format.

To Extract the XML structure of the PDF Form using Adobe Acrobat Pro: If your form is created with Adobe Acrobat, you’re lucky, many 3rd party vendors support AcroForms. AcroForms are the original PDF forms technology. This PDF form used for this example is not a simple AcroForm, it’s an XFA form created with LiveCycle Designer. However, this last PDF XChange Viewer can export form data in XML format, but can import only AcroForms data in FDF and xFDF format, not in xml format. Another free PDF Viewer that enables users to import – export form data in the Free version comes from: PDF XChange Viewer.

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If you do not have Acrobat Pro, and you do not intend to buy that software, you can use FoxitReader, it’s a free PDF Viewer software that you can use to import or export data from a PDF Form.

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This step has nothing to do with Excel, you will need Adobe Acrobat Pro for this stage. This xml file will be imported into Excel and mapped with the workbook cells. Step 2: Extract the XML structure of the PDF Form If the PDF Form has a table form, then you have to prepare data to be exported from a defined table. The data structure requested by the PDF Form may vary such as, if the PDF Form has simple fields, then you can set any structure you want, in a range of contiguous or non-contiguous cells.

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You can start by downloading the files used in this example: Download the Excel sample file: Export-data-for-PDF.xlsx Download the PDF Form sample file: Contact Information.pdf The data structure I prepared for this example is very simple, a defined table with Employees information in one sheet, and in another sheet, I’ve prepared a simple list, where data is populated from Employees table using very simple formulas, based on a drop-down selection. Let’s start with Excel, as it’s probably the most familiar step for you. Step 1: Prepare the Excel structure for export Extract the XML structure of the PDF Form.To be able to do what you just have seen in the above images, you have to successfully complete 3 steps: (If the Developer tab is not visible in Excel’s Ribbon, you have to activate it first, from Excel Options, Customize Ribbon – check the Developer check box on the right side of the screen)Įven for users that are aware of this feature, setting the correct export structure is not so obvious, this is the very reason I chose to write this article, which, by the way, is also my first article about Excel. However, this is about to change, right? 🙂 This feature can be accessed from the Developer Tab, XML Group from Ribbon. Unfortunately, many users are not aware of a simple but useful feature of Excel: Export XML Data. PDF forms are very powerful and widely used.

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If you prefer the manual method, then continue reading this page for an alternative method. Read the article and download the tool from here: excel-app-to-fill-out-pdf-forms

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If you have Adobe Acrobat Pro installed OR a trial version (even if it expires and you don’t want to purchase a license), then you can use an Excel App to Fill Out PDF Forms automatically, directly from Excel. Did you ever need to fill out multiple PDF forms faster and without mistakes? I’m sure that, if you’ve done this manually, on regular basis, you agree that it is tedious and time consuming.